2019 Conference Exhibitor & Sponsorship Opportunities

September 24, 2019 1:00 PM to September 25, 2019 5:30 PM
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Wild Horse Pass Hotel & Casino
5040 Wild Horse Pass Blvd
Chandler, AZ 85226
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Join the Arizona Medical Group Management Association for our 2019 Annual Conference September 24 - 25, 2019 at the Wild Horse Pass Hotel & Casino in Chandler, Arizona.  Joining us at our conference as a Sponsor or Exhibitor will provide the opportunity to network with Healthcare Management Professionals in one of the most active medical communities in the country. Attendance this year is expected to be 140+!

Exhibit Opportunities

ONLY 35 BOOTHS AVAILABLE!

Fees:
$1,500

Benefits for all Exhibitors include:

  • 2 conference registrations for two representatives at booth
  • One 6ft table, two chairs and a wastebasket
  • Electronic attendee list 2 weeks before and after the conference
  • 50-word description in our program
  • Additional representatives are $150 each by 5:00 pm on August 1, 2019, $200 after 5:00 pm on August 1, 2019  
  • Exhibit tables purchased after August 1 may risk being excluded from program pending printing schedule 

 
Assignment of Exhibit Hall Space: AzMGMA reserves the right to assign all space in the best interest of the Association and the conference without regard to requests, and reserves the right to reassign booths when necessary. Confirmation of booth assignments will be sent immediately following assignment of space, approximately 2 weeks prior to the meeting. This meeting is a private meeting for AzMGMA members and exhibitors whose products are in line with AzMGMA’s mission.  We will consider all applications for exhibit space but reserve the right to reject any application which AzMGMA in its sole discretion determines is not consistent with our mission.

Payment is due upon reservation of the Exhibit Booth.

Cancellation Policy: Cancellations for Exhibit Registrations will be accepted with no penalty up to June 15, 2019. Penalties after June 15 are as follows:

  •    Up to July 15, 2019- 50% of Exhibit Booth Registration Fee
  •    Up to August 15, 2019- 75% of Exhibit Booth Registration Fee
  •    No refunds after August 15, 2019

Door Prizes: If you wish to provide a door prize as a sponsor or exhibitor, please list the item on the registration form. Your company will be listed in the handout materials and you can announce the winner at the drawings.

The Conference Site:  Wild Horse Pass Hotel & Casino 

Questions: Please address any questions to the AzMGMA administrative office: admin@azmgma.org or 602-404-8504.

Sponsorship Opportunities

Benefits for all Sponsors will include:

  • Opportunity to provide marketing materials (brochure, one 8 ½ x 11 sheet) for registration table  
  • An electronic attendee list 2 weeks before and within 2 weeks after the conference
  • 50-word description in our program (Sponsorships purchased after August 1 may risk being excluded from program pending printing schedule)

 

Benefits for all Gemstone Sponsors will include:

  • Exhibit Booth
  • Signage
  • Logo on Email Notice, Website and Program
  • 3 total conference registration (includes the 2 with booth)

 
Gemstone Sponsorship Opportunities

Diamond Sponsorship – Tuesday Keynote & Opening Reception- $8,000

  • Prominent logo placement on location and on all conference collateral
  • Keynote session platform time (limited to 3 - 5 minutes) and keynote introduction
  • First choice of booth location
  • Exhibit Booth
  • Signage
  • Logo on Email Notice
  • Logo on Website and Program
  • 3 total conference registration (includes the 2 with booth)

 

Sapphire Sponsorship- Wednesday Breakfast & Opening Session - $6,000

  • Opening Session platform time (limited to 3-5 minutes) and Opening Session speaker introduction
  • Exhibit Booth
  • Signage
  • Logo on Email Notice
  • Logo on Website and Program
  • 3 total conference registrations (includes the 2 with booth)

 

Ruby Sponsorship- Wednesday Lunch- $5,000

  • Exhibit Booth
  • Signage
  • Logo on Email Notice
  • Logo on Website and Program
  • 3 total conference registration (includes the 2 with booth)

 

Emerald Sponsorship- MGMA 2020 Registration- $2,500

  • Announce winner of MGMA 2020 Registration winner
  • Exhibit Booth
  • Signage
  • Logo on Email Notice
  • Logo on Website and Program
  • 3 total conference registrations (includes the 2 with booth)

 

Additional Sponsorship Opportunities*

(*Exhibit Table Not Included)

Tuesday Refreshment Break- $1,000

  • Signage
  • Logo on Website and Program
  • 1 conference registration

 

Wednesday Refreshment Breaks – 2 available
(Morning and Afternoon)- $1,000

  • Signage
  • Logo on Website and Program
  • 1 conference registration

 

Closing General Session (Wednesday)-$4,000

  • Signage
  • Logo on Website and Program
  • 2 conference registrations 

 

AV Sponsorship – 4 for $2,000 each

  • Signage, to include Floor Clings
  • Logo on Website and Program
  • 1 conference registration

 

Signage - $2,000

  • Logo in corner of all signage
  • Logo on Website and Program
  • 1 conference registration

 

Lanyards - $1,500

  • Logo on lanyards
  • Logo on Website and Program
  • 1 conference registration

 

Bags - $1,500

  • Logo on bags
  • Logo on Website and Program
  • 1 conference registration

 

Introductions & Business Announcement (General Sessions $750 / Breakout Sessions $500)

  • 3 minutes to introduce your business (limited to 1 slide)
  • Include collateral piece at registration table

 
**Payment for all sponsorships are due within 30 days of reservation; sponsorships purchased within 30 days of the conference are due upon reservation.**
Sponsorships purchased after August 1 risk exclusion from meeting program pending printing schedule

Hotel Guest Room Block

Hotel reservations can be made at the Wild Horse Pass Hotel & Casino, 5040 Wild Horse Pass Boulevard, Chandler, AZ 85226 for $139/night + tax for a Standard Room. Suites can be reserved for $229/night + tax. The Room Block rate is available until August 25, 2019, at 5:00 pm (Please note, this is the Wild Horse Pass Hotel & Casino, NOT the Sheraton Grand at Wild Horse Pass). To make a reservation, please call 520-796-4900.

 

Meeting Agenda

 

Tuesday, September 24, 2019*

1:00 – 4:00 pm                  Exhibitor Set Up

2:00 – 2:45 pm                  General Session

2:45 – 3:30 pm                  General Session

3:30 – 3:45 pm                  Break

3:45– 4:45 pm                   General Session

4:45 – 5:45 pm                  Keynote Speaker

5:45 – 7:00 pm                 Reception in Exhibit Hall

*Tuesday Sessions Qualify for 3.5 ACMPE Credits

 

Wednesday, September 25, 2019*

7:30 – 8:30 am                  Breakfast Buffet

8:30 – 9:30 am                  Pre-Conference Session

9:30 – 10:30 am                Opening General Session

10:30 – 11:00am               Break / Visit Exhibitors

11:00am– Noon                Concurrent Sessions (2)

12:00pm – 1:15pm            Lunch and Exhibit Hall   

1:15 - 2:15pm                    General Session

2:15 – 2:30pm                   Break

2:30 – 3:30pm                   Concurrent Sessions (2)

3:30 – 3:45pm                   Break

3:45 - 4:15 pm                   Awards & Raffles

4:15 – 5:15 pm                  Closing General Session

*Wednesday Sessions Qualify for 6 ACMPE Credits

 

Tickets

$8,000.00 Diamond Sponsorship – Tuesday Keynote & Opening Reception

$5,000.00 Ruby Sponsorship- Wednesday Lunch

$6,000.00 Sapphire Sponsorship- Wednesday Breakfast & Opening Session

$5,500.00 Emerald Sponsorship- MGMA 2020 Conference Registration

$1,000.00 Wednesday Refreshment Breaks – 2 available (Morning and Afternoon)

$1,000.00 Tuesday Refreshment Break

$4,000.00 Closing General Session (Wednesday)

$2,000.00 AV Sponsorship – 4 for $2,000 each

$2,000.00 Signage

$1,500.00 Lanyards

$1,500.00 Bags

$1,500.00 Exhibit Booth

$750.00 General Session Introduction (4 Available)

$500.00 Concurrent Breakout Session Introductions (4 Available)